How to Beat the ATS: A Resume Writer's Guide to Standing Out

Written By Karen Adams

If you've ever applied for a job online and heard crickets in response, you might have an Applicant Tracking System (ATS) to thank for that. The ATS is a software tool used by employers to filter resumes before a human ever lays eyes on them. It scans for keywords, formatting, and relevance to the job description. If your resume doesn't make the cut, it gets filtered out — even if you're fully qualified.

At Job Hunt Like a Pro, we know how frustrating that can be. But here’s the good news: you CAN beat the ATS with the right strategy. Whether you're job hunting now or supporting others through their search, these tips will help you rise to the top of the digital pile.

1. Use a Clean, Simple Format

ATS software struggles with overly designed resumes. Avoid:

  • Graphics, images, or icons

  • Tables or text boxes

  • Headers/footers with important content

Stick with a one-column layout, standard fonts (like Arial, Calibri, or Times New Roman), and clear section headings.

2. Tailor Your Resume to the Job Description

One-size-fits-all resumes don't cut it anymore. Every time you apply for a job:

  • Read the job description carefully

  • Identify keywords and required skills

  • Incorporate those exact words into your resume (where it makes sense)

This helps the ATS recognize that your experience aligns with the role.

3. Use Standard Headings

Use traditional headings like:

  • Professional Experience

  • Education

  • Certifications

  • Skills

Avoid creative section titles like "What I Bring to the Table" — the ATS might not recognize them.

4. Focus on Keywords

Keywords are your golden ticket. Use them in context to describe your:

  • Experience

  • Achievements

  • Skills and tools

Pro tip: Pull keywords from multiple job descriptions in the same field to create a master resume you can tweak per application.

5. Avoid Acronym Overload

Use both acronyms and full terms the first time they appear. For example: "Proficient in Search Engine Optimization (SEO) and Pay-Per-Click (PPC) marketing."

This ensures your resume gets picked up no matter what the ATS is scanning for.

6. Use a Skills Section

Include a clear, bulleted list of your hard and soft skills. This gives the ATS a quick way to index your capabilities.

7. Save in the Right Format

Most ATS systems can read Word (.doc or .docx) files best. Avoid submitting PDFs unless the job posting specifically allows it.

Why This Matters

If you're serious about landing your next job, optimizing your resume for ATS is non-negotiable. At Job Hunt Like a Pro, we specialize in crafting resumes that not only pass the ATS but also impress human hiring managers.

Not sure where to start or just don’t have the time to DIY?

Let Me Write It For You

I offer professional resume writing services designed to take the guesswork out of the job search. Every resume is custom-built to reflect your unique experience, align with your target roles, and get through ATS filters with ease.

📌 Ready to stop getting ghosted and start getting interviews? Let’s work together!

Karen Adams
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